Skip to content

Job Types

Job types describe the kinds of work your employees clock in to, a bus route, a field trip, training, and so on. Each job type has a color, a short code, and a few options that control how it behaves on the driver tablet and in shift selection.

Who uses this: office staff and Time & Attendance administrators.

Where to find it

Go to Settings → Job Types in the sidebar.

What you'll see

A list of your job types, showing each one's name, code, color, the employee types it applies to, its settings, and whether it's turned on.

  • Use the search box to find a job type by name or code.
  • Use the Employee type filter to see only the job types assigned to a particular employee type.

The Job Types list The Job Types list, with search and the employee-type filter.

Add a job type

  1. Select Add Job Type (top right).
  2. Enter a Name and a Job Code.
  3. Pick a Color, choose a preset swatch or enter your own hex value. The color helps staff spot the job type at a glance.
  4. Turn on any Settings you need:
    • Allow Trip ID lets employees attach a trip ID to the shift.
    • HCTB Activity ties the job type to a Here Comes the Bus activity (shown only if your district has that feature).
    • Request Pin asks the driver for a pin at clock-in.
  5. (Optional) Turn on Custom Message to show the driver a note when they clock in to this job type, then type the message.
  6. Under Valid Employee Types, check the employee types allowed to use this job type (or use Select All).
  7. Select Save.

The Add Job Type panel The Add Job Type panel, with details, color, settings, and a custom message.

Edit a job type

Click the job type's name, or use the row's ⋯ → Edit. Make your changes and Save.

Note

If a job type has active shifts, its name is locked, you can still change its color, settings, message, and employee types.

Turn a job type on or off

Open the job type and use the Enabled toggle at the top. When a job type is disabled it won't appear on tablets or in shift selection, but past shifts that used it are preserved.

Delete a job type

Use the row's ⋯ → Delete, or select several with the checkboxes and delete them together.

Heads up

You can't delete a job type that still has active shifts. Reassign or remove those shifts first.

Good to know

  • Name and code are required.
  • If you turn on a custom message, the message text can't be empty.
  • Deleting is safe: records are hidden, not permanently erased.
  • If you don't have edit access, you'll see the list in view-only mode (no Add, Edit, or Delete).